Help Desk

Permit to Work

Permit to work

Manage work permits safely and without operational risk

Permit to Work is a digital solution for controlling the safety and organisation of work activities. It enables rapid permit requests, automatic notifications and full compliance with operational procedures.

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Permit to Work

What is Permit to Work?

Permit to Work is a digital work-authorisation system that provides end-to-end control over activities requiring enhanced safety procedures. From initiating a request, conducting risk assessments and approving contractors, through to final sign-off, every step is managed within a single, transparent platform.

It replaces paper-based permits, reduces the risk of error and elevates safety standards across any operational environment.

Permit to Work

Through integration with CMMS, EAM, e-Mobile and DMS platforms, the module enables you to:

  • identify hazards and verify compliance with health and safety requirements;
  • automate workflows — from permit requests to deadline notifications;
  • track work progress in real time;
  • generate a complete audit trail for every permit issued.

A Permit to Work system:

  • defines the scope of work to be carried out and any equipment required;
  • specifies the safety precautions that must be observed during the task;
  • provides formal authorisation to begin the work;
  • ensures robust control by verifying that all safety conditions have been met, including certifications, permit validity and compliance with internal procedures and policies;
  • provides a mechanism for confirming that all work has been completed to the required standard.
Permit to Work

Operational challenges that hold your organisation back

See how Permit to Work addresses them

Paper-based procedures and document sprawl

Permit to Work digitises the entire workflow, creating a single, secure repository with instant access to all permits. Digital signatures replace printed forms, removing the need for paper altogether.

Delays in authorisation and execution

Electronic approvals and real-time notifications reduce the sign-off process to a matter of minutes.

Lack of comprehensive safety oversight

The system automatically validates qualifications, checks certificate expiry dates and enforces compliance with all relevant HSE procedures.

No clear visibility of task progress

Live status tracking and a complete audit trail give you immediate insight into progress and any outstanding actions.

Communication barriers

A multilingual interface and standardised permit templates streamline collaboration across diverse, international teams.

What are the benefits of the Permit to Work module?

The system streamlines the entire permit workflow, strengthens collaboration between teams and removes the risks associated with outdated documentation or missed procedural steps.

01
Greater workforce safety

Automated competency checks, enforced procedures and the removal of gaps in H&S compliance.

02
Full process transparency

Real-time visibility of work status and a complete audit trail of every action.

03
Time and cost efficiency

Faster permit issuance, no paper-based workflows and fewer operational delays.

04
Smooth collaboration with contractors

Secure external access and a multilingual interface make communication straightforward.

05
Seamless integration

Connectivity with CMMS, EAM and DMS platforms ensures data consistency and a unified operating environment.

06
Audit readiness

Comprehensive permit history, reports and documentation available instantly on request.

Permit to work

Gain digital control over safety and the orchestration of all work activities

GET IN TOUCH
Permit to Work

Who is Permit to Work designed for?

Permit to Work is suitable for any organisation carrying out activities that require formal safety procedures and controlled authorisation. It’s designed for businesses that need to minimise operational risk, streamline communication and maintain full oversight of every stage of the process, from initial request through to final audit.

Maintenance and service providers

Industrial and manufacturing plants

Energy and district heating operators

Chemical and petrochemical industries

Logistics and warehousing facilities

Mining and extraction sectors

Water and wastewater utilities

Our clients

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Permit to Work

Our high expectations were fully met — both in terms of system functionality and the quality of collaboration.

Permit to Work

Public Company Orlen Lietuva

Director of Minetenance Bogusław Zgorzelski

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Faq

A Permit to Work system is a comprehensive digital solution for managing work permits in high-risk sectors such as industry, energy, construction and the chemical sector. It supports the creation and submission of permit requests, electronic approval workflows, real-time monitoring of authorised activities and full auditability of every step in the process.

By consolidating all documentation and operational data in one controlled environment, a Permit to Work system eliminates paper-based procedures, reduces the risk of human error and ensures full compliance with health and safety regulations as well as internal safety standards.

The Permit to Work module enables the registration and control of all forms of high-risk work. This typically includes activities such as working at height, entry into confined spaces (for example tanks, pits and chambers), welding and other hot-work operations, tasks carried out near or on live electrical equipment, work in chemical environments and activities conducted within zones with vehicle or heavy-machinery movement.

The list of tasks subject to a permit is fully configurable and can be tailored to the organisation’s operational profile, in line with applicable legislation, industry standards and site-specific safety procedures.

Yes. Permit to Work can be integrated with CMMS, EAM, DMS and other solutions supporting maintenance, operational safety and document management. This ensures that all information relating to technical assets, personnel, certifications and competence, as well as failure and inspection history, is available within a single working environment.

Such integration streamlines the flow of information, removes the need for duplicate data entry and significantly accelerates the permit-issuing process, resulting in higher operational efficiency.

Yes. Permit to Work offers a fully featured mobile version for smartphones and tablets, including ruggedised industrial devices designed for high-risk environments. The mobile application enables users to submit permit requests, approve permits and monitor ongoing work directly from the plant floor or construction site.

With mobile access, employees and contractors can respond to changing conditions far more quickly, reducing downtime and enhancing overall operational safety.

Introducing the Permit to Work module brings a wide range of operational and business advantages. Most importantly, it enhances workforce safety by closing procedural gaps and automatically validating competencies and authorisations. It reduces permit issuance time from hours or days to just a few minutes, cuts down paper-based documentation and streamlines the flow of information across teams.

The system also makes HSE audits and internal inspections significantly easier, as the full permit history and all related documentation are stored digitally and available on demand. Integration with other enterprise systems ensures data consistency and supports the day-to-day work of maintenance teams, HSE departments and operational management.